AMENDED***

AGENDA
REGULAR MEETING OF THE AMES CONFERENCE BOARD AND
REGULAR MEETING OF THE AMES CITY COUNCIL
COUNCIL CHAMBERS - CITY HALL*
DECEMBER 8, 2020

*DUE TO THE COVID-19 PANDEMIC, THE CONFERENCE BOARD MEETING AND
CITY COUNCIL MEETING WILL BE CONDUCTED AS ELECTRONIC MEETINGS. IF
YOU WISH TO PROVIDE INPUT ON ANY ITEM, YOU MAY DO SO AS A VIDEO
PARTICIPANT BY GOING TO:
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Zoom Meeting ID: 826 593 023
YOU MAY VIEW THE MEETING ONLINE AT THE FOLLOWING SITES:
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https://www.cityofames.org/channel12
or watch the meeting live on Mediacom Channel 12

Click here to download entire agenda and supplemental materials in PDF 

REGULAR MEETING OF THE AMES CONFERENCE BOARD

NOTICE TO THE PUBLIC: The Conference Board welcomes comments from the public during
discussion. If you wish to speak, please see the instructions listed above.

CALL TO ORDER: 6:00 p.m.

1. Roll Call

2. Appointments to Examining Board:

a. Motion appointing member to the Examining Board by Ames City Council
b. Motion appointing member to the Examining Board by Story County Board of Supervisors
c. Motion appointing member to the Examining Board by School Districts (Ames, Gilbert, Nevada, United)

CONFERENCE BOARD COMMENTS:

ADJOURNMENT:

REGULAR MEETING OF AMES CITY COUNCIL*
*The Regular Meeting of the Ames City Council will immediately follow the Regular Meeting of the
Ames Conference Board.

NOTICE TO THE PUBLIC: The Mayor and City Council welcome comments from the public during discussion. If you wish to speak, please see the instructions listed above. The normal process on any particular agenda item is that the motion is placed on the floor, input is received from the audience, the Council is given an opportunity to comment on the issue or respond to the audience concerns, and the vote is taken. On ordinances, there is time provided for public input at the time of the first reading.

CONSENT AGENDA: All items listed under the Consent Agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time the Council members vote on the motion.

1. Motion approving payment of claims

2. Motion approving Minutes of November 24, 2020

3. Motion approving Report of Change Orders for period November 16 - 30, 2020

4. Motion approving New 12-month Class E Liquor License with Class B Wine Permit and Sunday Sales: Kum & Go #7706, 2320 Lincoln Way

5. Motion approval renewal of the following Beer Permits, Wine Permits, and Liquor Licenses:

a. Class C Liquor License with Sunday Sales,1 Night Stand, 124 Welch, Pending DRAM
b. Class E Liquor License, Class B Wine Permit, Class C Beer Permit with Sunday Sales: Cyclone Liquors, 626 Lincoln Way, Pending DRAM
c. Class C Liquor License with Outdoor Service & Sunday Sales: Café Beau, 2504 Lincoln Way
d. Class B Beer with Outdoor Service & Sunday Sales: Torrent Brewing Co LLC, 504 Burnett Avenue
e. Class C Liquor License, Class B Wine Permit with Sunday Sales, Outdoor Service: Mickey’s Irish Pub, 109 Welch Avenue

6. Resolution setting date of public hearing for December 22, 2020, to vacate Public Utility Easement located across portions of Southtown Subdivision (300 and 310 S. 17th Street)

***Additional Item: Resolution setting date of public hearing for December 22, 2020, to approve Partnership Agreements with Prairie Fire Corporation and Builder’s Development Corporation in conjunction with Baker Subdivision (321 State Avenue)

7. Resolution approving Professional Services Agreement with CGA Consultants, of Ames, Iowa, for Flood Mitigation - River Flooding - Land Acquisition Services in an amount not-to-exceed $74,800

8. Resolution approving Agreement with Iowa Department of Transportation for Traffic Safety Improvement Program Funding (S. 16th Street/S. Duff Avenue) in the amount of $495,000

9. Resolution approving Amendment to the Intergovernmental Agreement between the City of Ames and City of Nevada for Emergency Response Coverage of Interstate 35 and Highway 30 outside of the Ames city limits and extending the expiration date to December 31, 2030

10. Resolution approving FY 2020/21 Commission On The Arts Spring Special Project Grants

11. Sunsmart Ames Community Solar Farm:

a. Resolution approving Memorandum of Agreement
b. Resolution approving Notice and Acknowledgment of Assignment with ForeFront Power

12. Resolution approving preliminary plans and specifications for 2020/21 Pavement Restoration - Slurry Seal Program; setting January 6, 2021 as bid due date and January 12, 2021 as date of public hearing

13. Baker Subdivision Geothermal Heat Pump System:

a. Motion rejecting bid
b. Resolution approving preliminary plans and specifications for Baker Subdivision Geothermal Well Installations; setting January 27, 2021, as bid due date and February 9, 2021, as date of public hearing

14. Resolution approving Change Order No. 1 with TEi Construction Services, Inc., for Unit 8 Boiler Repair Project, in the amount of $369,324

15. Resolution approving Change Order No. 1 to contact with Anderson Process & Instrumentation Solutions, LLC, for Maintenance Services Contract for Power Plant, in an amount not-to-exceed $443,889.50

16. Resolution approving contract renewal for Furnishing Gases and Cylinders to the Power Plant with Airgas USA, LLC for a total amount not-to-exceed $32,000

17. Resolution accepting completion of 2017/18 Right-of-Way Restoration

18. Resolution accepting completion of Teagarden Drainage Improvements

19. Resolution approving partial completion of public improvements and reducing security for Crane Farm Subdivision, 2nd Addition

20. Resolution approving partial completion of public improvements and reducing security for Crane Farm Subdivision, 6th Addition

21. Resolution approving partial completion of public improvements and reducing security for Scenic Valley Subdivision, 4th Addition

22. Resolution approving partial completion of public improvements and reducing security for Scenic Valley Subdivision, 5th Addition

23. Resolution approving partial completion of public improvements and reducing security for Sunset Ridge Subdivision, 8th Addition

24. Resolution approving partial completion of public improvements and reducing security for Sunset Ridge Subdivision, 9th Addition

25. Resolution approving completion of public improvements and releasing security for South Fork Subdivision, 9th Addition

26. Resolution approving completion of public improvements and releasing security for South Fork Subdivision Wrap-Up

PUBLIC FORUM: This is a time set aside for comments from the public on topics of City business other than those listed on this agenda. Please understand that the Council will not take any action on your comments at this meeting due to requirements of the Open Meetings Law, but may do so at a future meeting. The Mayor and City Council welcome comments from the public; however, at no time is it appropriate to use profane, obscene, or slanderous language. The Mayor may limit each speaker to three minutes.

ADMINISTRATION:

27. Motion approving Request for Proposals for Climate Action Plan Scope of Services

28. Motion approving Request for Proposals for the Waste-to-Energy Options Study Scope of Services

29. Staff Report regarding Iowa Reinvestment District Program

PLANNING & HOUSING:

30. Resolution approving Downtown Facade Grant

31. Special request for Urban Revitalization tax abatement in 2021 from 311 Ash Avenue (Farmhouse Fraternity)

32. Staff Report regarding Outreach Related to Small Lots and Increasing Housing Type Diversity

POLICE:

33. Staff Report regarding cameras in Campustown

HEARINGS:

34. Hearing on an Amendment to the Annexation Moratorium Agreement with the City of Nevada:

a. Resolution approving Amendment of 28E Agreement regarding establishment of a division line between corporate boundaries

35. Revisions to short-term rentals necessitated by a new state law that prohibits local governments from regulating short-term rentals differently from other residential uses:

a. Public Hearing on amendment to Chapter 29:

i. First passage of ordinance amending Chapter 29

b. First passage of ordinance amending Chapter 13 (Rental)
c. First passage of ordinance amending Chapter 35 (Guest Lodging)
d. Resolution repealing fee for Guest Lodging Licensure

36. Hearing on 2019/20 Traffic Signal Program (Lincoln Way/Beach Avenue):

a. Resolution approving the reallocation of $20,000 from the savings in the 2018/19 Signal Program to the 2019/20 Traffic Signal Program (Lincoln Way/Beach Avenue)
b. Resolution approving final plans and specifications and awarding contract to Van Maanen Electric, Inc., of Newton, Iowa, in the amount of $274,254.18

37. Hearing on Inis Grove Sidewalk Project:

a. Resolution approving final plans and specifications and awarding contract to Pillar, Inc., of Huxley, Iowa, in the amount of $157,199.11

ORDINANCES:

38. Second passage of Ordinance amending the East University Impacted Urban Revitalization Area boundary by adding 313 Lynn Avenue and adding an expiration date of April 1, 2024

39. Second passage of zoning text amendments regarding the extension of building features into required setbacks

40. Second passage of Face-Covering Ordinance extending sunset clause to June 30, 2021

FINANCE:

41. Budget Issues/Guidelines

DISPOSITION OF COMMUNICATIONS TO COUNCIL:

COUNCIL COMMENTS:

ADJOURNMENT: